1. Not having an overall output strategy for your organization

An overall print strategy will encompass all output devices to insure they are aligned with your financial and technological goals.  Typically companies can save upwards of 30% by deploying such a strategy if they partner with the correct provider.

2. Assuming it is always “cheaper” to print to a copier

Many times it is actually less expensive to print to that desktop printer once you take into consideration the true cost of that large MFD down the hallway.  Total cost of operation takes into account not only the service and supply costs for your devices – but more importantly the acquisition cost of each device and the frequency of replacement.  Think about it – that printer may have been in your environment for 8 years or more with little or no service but you replace that expensive copier every 4 years and the service tech practically lives at your office.

3. Being locked into contracts that do not reflect your true output volume

Many times companies will find that their contracts no longer reflect the actual volume of their output.  Are you paying for pages you are not using?  Most contracts do not offer “roll over” pages.

4. Accepting annual contract price increases without a thorough output review

Today companies are finding that the pricing of their contracts goes up annually without any real review or discussion.  Couple that with many of those same companies not even hitting their minimum usage requirements then we must question those annual price increases that can be 10% or more.

5. Assuming that Printers are bad and networked Multifunction devices
(MFD’s) are good.

We hear time and time again that desktop printers are bad and networked MFD’s are good.  The truth is that both devices can be bad or good – it just depends!  Companies today have learned to trust Print Manages’ 20 years of experience to help their teams understand what is the best device or devices for their unique situation.  And this is what we mean by Making Printing Smart – insuring you have the correct equipment, at a great price supported by a partner committed to your success. 

1. Take the time necessary to really document and understand what it costs your company to print, copy, fax and scan.  Think of the benefits If you could find a way to save a significant portion of those dollars.

2. Notice that different departments can have widely differing output needs – and unique problems associated with those needs.  Let those Department Heads know that you noticed!

3. Share a cup of coffee with that IT person who is so proud of his or her technical degree and latest Microsoft/Cisco/ VMware certification and say “yes, I agree fixing printers is not the best use of the resources we have invested in you and your education. 

4. Share the virtues of streamlined, customized billing with your friends in Accounting.  Show them billing using the actual general ledger account numbers.  Watch them smile!

5. Bring standardization of experience not only to different departments, but to multiple locations in cities or states.  No more equipment or service envy.

6. Leverage your current situation to insure you are not buying what you already own.

7. Partner with Print Manage.  Our 20 years of experience can help make your dream of being the most popular Executive at your company come true.